AGM proposed agenda items:
1) The set up of the "Phase" AGM's do not meet the criteria laid down in Article 18 of the HRGR Statutes, for one Ordinary General Homeowners' Meeting per year. We believe that ONE AGM is a good idea, it happens in practice in other resorts, ( e.g. Mar Menor one AGM notice click here, La Torre one AGM click here ) and meets the criteria laid down in the HRGR Statutes.
2) All proposed Committee members, the Chairman and the Administrator must be voted on by the whole Community in one meeting. Furthermore, we have stated that we do not see the purpose of Phase Presidents when other key positions are still open:
Painting project - Filled
Progressing Recommendations from Audit Reports - Filled
Water Supply Alternatives -Filled
Golf/Community Boundary - Filled
Electricity consumption - ???
TV Alternatives - ???
Statutes (inc Electoral reform) -Filled
Security passes (for cars) - Filled
Health and Safety - Filled
Communication –Filled
Gardening - ?????
Finance - ??????
HRGR Marketing - ?????
These are the key positions for running the resort and should in our view be elected positions at the yearly AGM.
3) All resolutions must be duly approved by each sub-community AGM beforehand. If not the resolution cannot be carried as per the Horzontal Property Act.
4) We seek clarification on who is paying the resort street and perimeter lights and if these will be backed billed to all of the owners.
5) The 2011 Resort budget need to include provision for repainting of the 78 buildings per general recognised accounting principles. La Torre proposed in the 2009 AGM a 250,000 euro provision.Mar Menor 1 includes a repainting provision of 185,000 euros per year in their audited accounts. Sub communities should consider a block provison for internal communal areas.
6) All major contracts need to be competitively tendered for. We assume that there are reasons for the long duration of some of those contracts (water common areas, 5 years; garbage collection & road cleaning, 9 years; TV system maintenance, 4 years; lifts maintenance, 10 years). An explanation to the owners would be welcome.
7) With an overall Community budget close to 3 million euros then there needs to be adequate documented policies and procedures in place to safeguard owners interests including:
- internal controls
- bank authorisation
- ethics
- data protection
- health and safety
etc etc
8) We need to start proactively marketing the resort and apartments and would like the administrator to assist in coordinating golf holiday breaks and apartment rentals
9) Removal of owners names and plot numbers from the published AGM minutes of owners that attended the AGM meeting. This is in our opinion a breach of data protection regulations.
10)The 2008 audit recommedation of flowing through the interest received on the HRGR bank accounts should be shown in each of the sub-communities financials to help to offset the year on year increases. We have been informed by Resortalia that all of the 2008 recommendations have already been implemented however this one appears to have got lost in the process.
11) To change the HRGR Community website to include a password protected owners forum for general discussions and proposals from owners. Futhermore, to change the website to also include more update communications on what is happening and whats on.
Does anyone else have any other postitive suggestions?
Luci