Please find below a copy of the e-mail kindly sent out by Cherry regarding the recent AGM
Hi Everyone
Attached is the minutes of the AGM in English and Spanish. We are sorry for the delay the document has only just been received from the Gestoria.
As some of you are aware one of the Committee members is kindly setting up a new community blog, but unfortunately he has had a problem with it, as soon as it is up and running we will send you another email with the link. Please be patient we are all trying to do our best.
The latest news is that we have some builders on site, mainly doing some ground work. As it is still the Spanish holiday we hope to see more builders next week.
To keep the cost down I would be very grateful if you could pass this email to anyone you know who has property on El Pinet.
Regards
Cherry
La Marina, 3rd of August 2009
Copy of the Minutes of the Annual General Meeting from the Owners Community
Residencial El Pinet
in the village of La Marina, celebrated on 25th of July 2009
In La Marina, at 11:00 h from 25th of July 2.009, being in the meeting rooms El Porvenir, the
Annual General Meeting was celebrated in the second call, previously called by the President. The
next owners were present:
TOTAL PRESENTS: 75.
TOTAL REPRESENTED: 18.
In the presence of the president of the community, Mr. Bo Leiliel Gottschalk, and the vice-
president Mr. José Francisco Mas Riquelme, the General Meeting is officially opened by the
secretary, Mr. Félix Domínguez Herranz, dealing with the next:
AGENDA:
1º Reading of the Minutes of the Previous Meeting.
2º Approval of the accounts.
3º Adoption of the regular budget meetings next year and fees. Providing
funds.
4º Neighbourhood Report of the situation of the works.
5º Renewal or re-election of president, vice – presidents and administrative
positions.
6º Other business meetings, requests and questions.
AGREEMENTS
First: The secretary and the president of the community read the Minutes of the Constitution
meeting celebrates the 22nd of December 2.008, in Spanish and English, respectively.
Due to the presence of Mrs. Almudena Rodríguez, representant of the company San José,
in the meeting, the order of the agenda is changed, going to the fourth point about the situation of
the urbanization works.
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Fourth: The representant of San José, Almudena Rodríguez, informs about the situation of the
urbanization Works outstanding and brings to the meeting the contracts signed by the companies
that are going to do the works.
Mrs. Rodríguez informs to the presents that the works will begin in two weeks and it will be
about five months long. Furthermore, they are negotiating that, after the works, the town-hall can
receive the urbanization section by section for, in this way, they give the habitation certificates and
owners can contract water and electricity supplies.
Next, it is produced a series of owners’ participations discussing some details of the works
are going to be done.
Finally, it is agreed unanimously by the presents that the community keeps the right to
complain and defend the interests of all the owners if the works doesn’t start in the term of 15 days.
For that, the community would contract the services of a lawyer expert in urban issues.
Lastly, and before Mrs. Rodríguez left the meetings room she ask to every owner they
notify their complaints to the governing committee of the community for they give this information to
San José.
After this point, we take the normal order of the foreseen agenda.
Second: After a short reference to the state of costs and incomes during the mentioned period,
presents could discuss about the list of costs and incomes included in the call of the meeting.
Clarified the questions made, those presents approved the financial position
unanimously.
Third: The secretary, Félix Domínguez, explains to presents that in the constitution meeting in
December, the community established a payment of 20 € for constitution expenses, and later, a
monthly payment of 20 € was established to create a fund in the community’s bank account.
After a long discussion and the participation of several owners talking about the payments
and how to pay it, the president proposes to keep the ordinary monthly payment of 20 € for
community expenses.
Furthermore, it is proposed to establish the payments for electricity and water
consumptions in 70 € per month, for residents in the urbanization, and in 40 € per month, for
owners who don’t live permanent in the urbanization.
Some owners participate considering the amount of 40 € is excessive for people who don’t
live permanent in the urbanization.
Francisco Llopis proposes that the governing committee will make new calculations to
check how much would be the minimum amount owners who don’t live permanent must pay.
Meanwhile, the proposed payments are approved by the majority of the presents. So, this amounts
will be effective till December, or till when the minimum amount for water and electricity supplies
would be changed. The only owner who votes against the proposal is Mr. Agustin Segura Ruiz (M8,
nº 6). For that, the payments will be the next:
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•
Monthly community fees: 20,00 €
•
Monthly electricity and water supplies:
•
Residents: 70,00 €
•
Non-residents: 40,00 €
It is remembered that to do the incomes of the community fees, the CIF and bank account
numbers of the owners’ community are the next:
C.I.F.: H54397484
C.C.C.: 2090 0082 14 0040145619
You have to pay electricity and water supplies in San José’s account.
Fifth: The current secretary, Mr. Felix Dominguez Herranz, turns in his resignation.
The owner Ginés Mañé proposes that the governing committee increases to five the
members of block number M-2. This proposal is approved and all the owners are invited to present
their candidatures for being members of the governing committee. The next owners are proposed:
-Member M-13: Juan Pedro Gómez Pérez (nº 18).
-Member M-18: Salvador Rodríguez Gómez (nº 6).
-Member M-2: Paul Williams (nº 40).
-Member M-2: James A. Leonard Aspden (nº 83).
-Member M-2: Ginés Mañé (nº 95).
-Member M-2: Stephen Gilligan (nº 139).
-Member M-3: Francisco Llopis Sempere (nº 12).
-Member M-4: Cherry Anne Lewis (nº 1).
-Member M-5: Salvador Poveda Riquelme (nº 25).
-Member M-8: Morris Parker (nº 1).
Besides, it is proposed the president and vice-president carry on with their charges:
-President: Bo Leiliel Gottschalk (M-13, nº 16).
-Vice-president: José Francisco Mas Riquelme (M-8, nº 31).
The candidatures proposed are approved unanimously by the presents. So, all them
are the members of the governing committee of the owners’ community.
All of them will be in their charges till July 2.010. It’s said, till next Annual General Meeting
when the community will choose other members or renew the elected ones in this meeting.
The charge of secretary-administrator is empty. For this charge the community will contract
an professional communities’ administrator, registered member of “Colegio de administradores de
fincas de Alicante”. The governing committee will choose which one.
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Sixth:
-
One owner proposes to fill in one pool more. Mr. Francisco Llopis explains to the presents
that the community only has one pool working because of the rest are damaged. It’s said,
they have leaks. For that, it is necessary to repair it. But this is something the community
will complain to San José when they finish the urbanization works, because they have to
give to the community the installations in perfect conditions for the use and enjoyment.
-
One owner, Sara, proposes to establish an ethical code to assure the correct use of water
and electricity supplies. The secretary informs that the governing committee put some
notices in the urbanization recommending the maximum saving in the consumption of
water and electricity; it is the best for everybody.
And without more matters to discuss, it’s going up the meeting at 13:45 h. in the place and
date mentioned on top, writing the agreements accepted in the Minutes Book of the Community. It
is signed for the President and me, Secretary-Administrator of the Community agreeing all that is in
it.
The President The Secretary-Administrator
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