We have just had an EGM. I was notified by e-mail on the Thursday, others heard by word of mouth, some did not hear anything. The meeting was held on the Monday. Is this sufficient and proper notice? Proxy votes by e-mail were deemed invalid.
The subject of the meeting was the removal of the two palm trees from the gardens of the Swimming pool. Apparently this had been decided before a a previous EGM but when people found out the removal was halted. There are no minutes to support the that EGM.
I should point out that the enclosed swimming pool area is the only asset of the "community".
Only 20 out of 90 inhabitants attended the meeting and for the first time we were split into two groups, English and Spanish. In effect there were two separate meetings. The Spanish voted unaminously for the removal, the English were divided. The costs involved was €700 euros for the removal or €800 euros for annual maintenance. The vote apparently was in favour of removal. However as we were in separate meetings it was difficult to be sure.
The trees were removed on the following Saturday and it now seems that they were sold by the husband of the President (who also maintains the pool) whilst the Community was charged €700 euros for the priviledge. No invoices have been received but the administrators have given the cash to the President.
Although it is too late to save the trees what can we do to ensure that meetings are convened correctly (with many absent owners) although a majority are Spanish) and that proceedings are transparent.
As the pool is not a common area, i.e our houses do not form part of the community, is there any method by which those who want to can leave the community without having to achieve a unaminous vote which will always be impossible.