| The Comments |
HPA states:
18.3. The president and the secretary shall sign the minutes at the end of the meeting or within the
following ten days. …
I would think that "The President" is the actual president at the time of the signing of minutes (usually months after the meeting).
Our Administrator claimed that it is the former President if he was chairman of the AGM or the new one if the Administrator chaired the meeting.
(In my native land ,Sweden, we always apoint a chairman and secretary for the meeting, normaly not the President of the orgaisation. We also appoint two Reviewers who also act as vote counters.
Minutes are signed by Chairman of the meeting, Secretary and the two Reviewers.)
This message was last edited by arne56 on 06/10/2011.
_______________________
Better listen to a breaking string than newer draw a bow.
0
Like
|
|
Thanks Justin, but I think you misunderstood me.
The President when the minutes are signed is the one elected at the AGM. HPL maybe assume that the new president chair the meeting from the moment he was elected.
Maybe both presidents can sign, that solves the problem and we would get some better review of the minutes.
"Although saying that, not every community is run 100% by the book"
In my experience it is less than 50%.
_______________________
Better listen to a breaking string than newer draw a bow.
0
Like
|
The person who has to sign the minutes is the person who presided over the meeting even though he/she might no longer be President when the minutes are signed. The logic of this is that this person's job during the meeting was to preside, that is run the meeting and make sure the agenda is followed and all items resolved and correctly recorded by the Secretary. If a new President is elected (normally at the end of the meeting) this person might not have followed events closely enough to co-sign with the secretary. If the new President is elected at the start and takes over presiding the meeting, then it is the new President the one that should sign the minutes. In this event, ideally both Presidents would sign.
0
Like
|
"The person who has to sign the minutes is the person who presided over the meeting"
Not that easy. If the Administrator act as chaiman in the meeting (rather common) and is also is secretary, none of the Presidents would sign.
Agree that anyone who sign must have followed the meeting, reviwed the minutes and take responsibility that everything is right.
There are many views of this, but I try to find out how HPA should be interpreted.
(In my opinion, no officer of the community should be chairman nor secretary to avoid any impact of the meeting or its minutes).
_______________________
Better listen to a breaking string than newer draw a bow.
0
Like
|
Bu chariman do you mean president? I don't think a meeting can be held without the president present. In fact, a community doesn't need an administrator, but it does need, by law, a president.
Minutes must always be signed by the person who was president at the time of the meeting. If a new president is elected half way through a meeting then I would assume the outgoing and incoming presidents would both need to sign the minutes.
Justin
_______________________
Schools in Spain Guide | The Expat Files | Learn Spanish | Earn a living in Spain
0
Like
|
"Bu chariman do you mean president? "
No, I mean anyone who is the chairman of the meeting.
Agree, Justin. The more that check the minutes, the better.
"I don't think a meeting can be held without the president present."
If a EGM is called by 25% of the owners and the President refuse to attend....
Actually I can not find anything in HPA about who should chair the meeting.
_______________________
Better listen to a breaking string than newer draw a bow.
0
Like
|
In my experience, the HPA is woefully inadequate in a country that is so completely anarchic, lazy, apathetic and lacking in basic common sense. The HPA is, on most matters, about as ambiguous as the Bible, and I have yet to find an administrator, let alone a layman member of a community, or who has the faintest idea about how to organise anything more than a competition to see who can make the most noise. We would be far better off conducting all community meetings in ancient Norse and having the minutes signed by the community's favourite feral cat.
Apologies for the negative nature of the post, but this president has just spent a rather stressful morning with our wonderfully incompetent administrator, resolving almost nothing. Not a happy camper.
_______________________
"Get your facts first, then you can distort them as you please"
Mark Twain
0
Like
|
Why do you still have an Administrator? I started a new thred on this subject::
"Without administrator"
_______________________
Better listen to a breaking string than newer draw a bow.
0
Like
|
Anyone have any thoughts on what the HPA says about who chairs an EGM called by over 25% of voting coefficient in which the main item on the agenda is the removal of the current President and to elect a replacement?
0
Like
|