AGM

Resortalia have communicated that the AGM for TLT will be on April 8th. It is important that all owners who cannot attend appoint a proxy voter who will be able to vote at the AGM. Proxy votes should be sent to Resortalia using the form they provide and nominating your proxy person.

This is particularly important for all Block Presidents in Phase 1 as your votes are critical to how the Community´s resources are used in future.

I will be attending the AGM and am willing to administer any proxy votes as you may wish. I must underline that I will not be standing for the Committee so this is not for personal interest.

Nic Whittington

Block 27

Could you expand on the following comment please as I don't know what you mean.

This is particularly important for all Block Presidents in Phase 1 as your votes are critical to how the Community´s resources are used in future.

Phase 1 Block Presidents choose the Phase 1 Phase President at the AGM.

Because of the size of Phase 1 relative to the other Phases, he can in reality decide who will be Community President. In some cases he can also have a casting vote on the Committee - this is though rarely used. 

Thus the presence of or proxy votes to ensure who are Presidents for Phase 1 blocks can be critical.

Ahh, I see what you mean. Thank you for the explanation.

I wasn't aware of the sway factor but can see the importance now.

Do owners get a list of things that are being voted on prior to the AGM?

You will get a "call to AGM" email from Resortalia with all your block accounts, budgets, debtors report etc

1.      Call of the AGM of your Sub-community.
2.      Proxy Form in the event you are not attending the AGM.
3.       Financial Report. It includes the following information:
   1.       Budget Reconciliation of your Block
   2.       Budget of your Block
   3.       Breakdown of your Community fees for the year
   4.       Profit and Loss Account.
   5.       Balance Sheet.
   6.       Reserve Fund.
4.       Informative annex explaining all the lines included in the Financial Report.  
5.       Ledger of the expenses in your Sub-community.
6.       Ledger of the providers in your Sub-community.
7.       Debtor list.
8.       Frequent Answered Questions related to the Annual General Meeting.  

Point 1 contains the agenda for the AGM. From past AGM minutes, the AGM starts with

• Report of the President of the General Community & Committee. (status of the community)
• Reading and approval of the reconciliation for the period (accounts)
• Reading and approval of the Budget for the next period
• Election of the block presidents and community board

Followed by any agenda items raised such as administration, aesthetics, investments etc then any other business.

In previous years I have given my proxy vote to the incumbent President but I will be attending this year.

Note that the structure of the community means that we are voting on block budgets, not community budgets. The community budgets are set and agreed by the elected community committee i.e the phase presidents. I will post last year's AGM FAQ to the private owners forum.