How to find a good administrator?

Does anyone have experience of a good administrator in the Orihuela Costa area?  I've jst joined our community committee and our administrator is very slow to respond to anything.  He was appointed by the builders San Jose who owe us a lot of money and seem to be about to go bust!

Loking for recommendations please.

Looking at this the other way round, how do you get rid of a bad administrator?

Ours was appointed by our developer & whilst I won't go into details, there have been many issues with them & there is growing discontent with the way that they are performimg.

Our 1st Community meeting was held in March & basically only appointed the President & 2 VPs.

We have an extraordinary general meeting in June to get everything else sorted out & voted on (yeah, I know!!!!).

Some are talking about getting rid of the existing company so my questions are - How do we go about this? How many votes do we need to call another EGM? How many votes do we need to get rid?

Any help or suggestions gratefully received.

Noreen

Hi Noreen

We had the same problem with our first Administrator four years ago, so I speak from experience.  Firstly to call an E.G.M. (Emergency general meeting) without the consent of your President (you out there correct me if I am wrong please) you will need 25 % of your Community to back you, and that is 25% who are fully paid up with their Community charges.

If your President would like to dismiss the Administrators he/she can call the E.G.M. without the need to consult or the backing of the other owners, but this I would say is not advised.  E.G.M´s cost money and conflict and I avoid them like the plague, if you have one planned for June then get this subject on the agenda, because if it is not on the agenda it can be discussed but not voted on.  

I would imagine that your Administrators are under contract, and it would be wise to check this as you may end up paying for two Administrators if you dismiss them before the contract ends.  Usually the contract will run for a year, and may be dated on the date of the Annual General Meeting you had in March.  If this is the case then let them know you are considering a change, in fact give them notice that you intend not to re-employ them, there is always the chance then that they will "perform" as you wish

Our first Administrator sent out proxy voting forms already filled in with his name to stand proxy for those owners (the majority) who could not attend the E.G.M. held to get rid of them, luckily one of our owners spotted it and faxed it back to me so we sent out our own invitations to the E.G.M.   He  then insisted on at least 51% of owners agreeing to this motion (we had 75%) under some section of the Horizontal Property Law, but when asked could not produce the section he was quoting on. 

What I am saying Noreen is that you may have a fight on your hands and they may play dirty if they want to hang on to your Urbanisation, unless like out second Administrators who actually bucked their ideas up when they realised they were on their way out. , alas too late!

There will be some excellent advice on this site and I wish you every success.

Denise

Many thanks for your very informative response.

It at least gives us a starting point rather than jumping in with both feet & not knowing what we are doing.

Kind Regards

Noreen