Urban Conservation Entity

 Hi,

Just reading this thread and I have not receiving any information, letter etc from anyone regarding the meeting.  We are on phase 3B and have paid all community fees etc.

Has everyone received a letter and if so who do I follow this up with - I can not attend the meeting but I can arrange for my proxy vote to be given to someone.

I have posted the meeting notice and proxy form earlier on in this thread, either print it from there and return to Housing or visit

http://www.eeuuconservacionrodagolf.com/

to read more information including minutes, budget and find proxy forms.

Also email info@housingcomunidades.com and tell them you have not received your registered letter.

Received my letter yesterday and would like to give my proxy vote to someone but not our president as it is anna escribo!!

Hi Petersue

I have posted you a private message

We received our letter TODAY!!! advising us of the meeting on Saturday. Crazy!

We've written to Marisol to complain about the short notice. 

I thought we paid our fees to the Administrator to represent US (the residents),  but calling the 1st meeting on christmas week, and then advising us on a wednesday about a meeting on saturday - doesn't really feel like they've our best interest at heart! 

Hello Viv

I can save you some time. I have already spoken to Marisol and her office twice on this issue and it appears that they are not at fault. You are correct in that the next meeting was agreed to be held in mid February as you will see in the minutes and this was voted on and specified in the mandate which the Temporary Committee received at the first meeting in the week before Christmas.

It would appear that the next meeting ie Saturday 30th, was arbitrarily changed to Saturday 30th by theTemporary Committee without any regard to the initial mandate from the first meeting and the fact that owners will have made travel arrangements. I have since clarified that the meeting was scheduled to be held in mid February as far as anyone attending the first meeting understood (I have spoken to three people so far).

I am not 100% sure of what is going on but it is not something that I personally am happy with as a lot of people booked flights on the understanding that there would be a meeting in mid February. Hopefully the Temporary Committee will be challenged on this as it smacks of rushing through something without fear of a full representation of owners. Maybe there is nothing amiss and I am reading too much into this but  as a retired solicitor I am very keen that all committees (particularly those which purport to represent me) are fully transparent and honour any committments they have made which is clearly not the case here.  

I have made sure that my vote is being counted and have tasked the person holding my Proxy to challenge the change of date and to make my feelings known on this issue. 

Lorraine 

Hi Lorraine,

Thanks for that info - Marisol had replied to that effect. I'll have to eat humble pie now!

I agree with your reservations. I am surprised that it is our representatives that have called the meeting early - but maybe there is an urgent need for it - I too will be sending my proxy vote, and asking to note my concerns about adequate notice. I would have liked to attend the meeting and had planned to be there mid february.

Having said that, i don't envy anyone taking on the responsibility for the Entidad - it's a big responsibility, and will require commitment! Hopefully there are some suitable candidates out there willing to take it on.

Viv

Viv', you've just summed up what I was about to say on this.  I had a similar reply from Marisol - and am also eating humble pie!  I'm assuming there is as you say, an urgent need for an earlier date because of the risk of disruption to  services, so maybe bringing forward the meeting is the least worst option. 

I wholeheartedly agree with previous comments that the people undertaking this task carry a great responsibility and deserve our gratitude.  They will be giving their own time to make decisions on our behalf and taking charge of a 1 million euro business - for no pay - not too much to ask then! 

Good luck to everyone who is going tomorrow, let's hope that after the shambolic way the Entidad has had to be rushed through, the meeting is successful and there are enough committed people with the skills prepared to stand for the committee. 

A bit of a summary of Saturday's Entidad meetings, kindly passed on to me, it should be noted that the meeting had to be brought forward to ensure the continuation of services as Roda had refused to fund any payments beyond 31st January. At least we are masters of our own destiny henceforth.

Congratualtions to Moira and Emilio for putting themselves forward and being elected and along with the other willing volunteers should share our support and best wishes for the future.

Invoices to provide much needed funds will presumably be arriving on our doorsteps soon. Non payers this time will get serious demands direct from the Town Hall with immediate fines attached.

........................................................................................................................................................................................................................

At the board meeting before the main meeting it was advised that the meeting had been called at such short notice because Roda had refused to continue the funding for the services beyond 31st January and therefore, as the original board had no mandate to make any decisions on behalf of the Entidad, there was no alternative but to call the meeting.
The main task of the board this morning was to review the work done to date, try to agree a budget to put to the main meeting and try to offer a united front to all the people rapidly assembling outside. I won't bore you with the detail but we managed the first two!

After the introductions and apologies for absence a proposal was made that item 6 on the agenda be the first item discussed but after a big debate is was agreed that the existing board would present their findings to the meeting and then resign on block to enable a new board to be voted in before we continued. This is a very brief outline of a lot of talking!
The president, along with the help of other board members, explained what work had been done on each area of the budget costs at the end of which the new budget agreed earlier by the board, was presented to the meeting. This was considered a conservative figure of 789,600.00 € for the next 11 months, which is some 30% less than the figure produced for the year at the first Entidad meeting. It was explained that with more work and time, this figure could be improved by the new board. Again much debate.

For the election of the new board an application to stand as the new president was made by Moria Mc Gee and eventually it was agreed that a vote between her, and the existing president Emilio Ruiz, would take place with the winner being president and the loser being vice president. After counting of the votes of those in attendance and the proxy votes, Moria was elected. A treasurer and secretary were then elected together with other community representatives to form the new board of 10. Full details of those elected will be provided later but basically there are now 4 new members on the board with the other 6 being re elected.

The budget was then discussed and eventually passed.

It was not possible to discuss the request to Roda for more time because they had already said no and the idea of seeking funding from a bank was thought to be impossible at this time. The proposal to try and change bylaws was left for the new board to work on later and the Housing Association currently working for the resort were elected as the Administrators for the Entidad as they agreed to make no charge apart for expenses, such as postage.

That's about it really, it was agreed that because of the urgency of the situation, the new board would meet during next week to proceed with the arrangements to secure services and calculate related costs for each community/property.

...

Hi Hugh_man - Ihave to confess that I am a little bit confused by this but what are the implications of this in terms of Calidona's involvement on Roda?

Are they responsible for paying any community charges for unsold / unbuilt residential plots?

Are they responsible for paying any community charges relating to the areas set aside for the commercial and hotel areas?

Were any of their representatives present at the meeting?

Are any of their representatives part of the governing body?

Any light that can be shone on their involvement or obligations to Roda would be very much appreciated.

Thankyou for the update Hugh Man. I sent my Proxy vote to Moira and she had already reported the facts from the meeting to me on Saturday afternoon, which are much as you have reported and I am sure that we will have the Minutes in the next month or so following the translation.

I will only take issue with one point on the information that you have posted and that is on the budget approved. The original budget was 1,066,369 which was for twelve months according to my papers and the new budget which you have quoted is 789,600 for eleven months. The new budget is a reduction of 26% if we compare the two as being for the same period but given that one is for 12 months and the other for 11 months the actual reduction is from 977,505 ( the original figure over 11 months) and the cost saving is actually 19%. I only point this out as anyone who was calculating what it would cost them will be very dissappointed as the saving will be less than 20% and not 30% reduction in their fees. In reading both Moira's report and the one you have posted I appreciate that there will be an effort to reduce the figure from the approved budget which is a maximum and I wish them well in their endeavours.  

Well done to Moira on her election and it was nice to see the strong turnout at the meeting and the fact that she was elected by a very strong majority of 171 to 87 shows huge trust and a real vote of confidence in her ability to represent all of the residents in the resort.  It is also great to see that we have a fully qualified accountant as the Treasurer who is also a serving Vice President in the Resort. They will have a difficult job but with the members from the old committee to pass on their information I have every confidence that our General Entidad is in good hands. 

Lorraine 

L P

I am sure you are correct, personally I had not done the math, just thought I would offer owners a little update considering it will take some time to receive the minutes.

From a personal point of view I was never happy with the original proposed budget which is why I campaigned so strongly for some delay in forming the Entidad so that more facts and explanations could be given to those proposing to take on a business of that magnitude, especially considering the proposed budget was 600,000 only 2 years ago.

Regrettably rather than attempting to work with owners and a new Entidad committee by offering help and assistance and a sensible transition, Roda tried to push the AGM through with little information and little time to work with.

Thanks to Emilio Ruiz's proposal to form an interim board at the Dec AGM it did allow a little time for those temporarily appointed to review the figures utilizing local expertise and advice and am sure that the new permanent group will continue the good work hopefully reducing the burden of charges on those completed properties even more. It is just a shame that they only had 1 month to do due diligence before taking on that role.

Russ

I think you will have to ask Roda/Calidona the answer to the first question but from a personal opinion, I would have to think it would be mainly financial and other units whether they be residential or commercial will only be built if an economic return is likely.

Obviously it is in their interest to sell more completed units and undeveloped units rather than sit on wasting assets.

According to the Bye Laws they are given  a 75% reduction of Entidad fees for the uncompleted residential units and full fees are only payable once completed. Seems a large reduction as the total now has to be shared between less units than originally envisaged.

They are responsible for Entidad and Community fees for all completed but unsold properties and I believe the AGM minutes stated they would continue to pay these fees as well as the reduced fees on undeveloped land.

I have no idea what charges, if any are due for undeveloped commercial areas and have asked this question on a number of occasions, it has never been made clear, perhaps the new board will be able to help.

Yes I believe they were represented at both meetings and that a Roda representative is on the new board but I do not have all the names, they do still own something in the region of 20% of all the completed properties according to original minutes, so that would be understandable.

i would repeat that these are purely personal observations and it is to be hoped that now we have an Entidad board in place that a way will be found to communicate information to all owners answering questions such as yours, something which Roda seemed incapable of.

Thankyou for your reply Hugh_man - Russ

Hi Roda owners.

As you are in the process of setting up your Entidad, can anyone tell me who pays the fees for :

1. Properties which are ready for completion, but owners have not completed.

2. Properties which are built and are unsold.

3. How is the situation handled for the local communities, i.e. if you are in a local community and some of your community members have not completed - who pays their share of the fees. 

Any info would be appreciated.

Ken

Just a quick note to let all Roda Owners know that the EGM minutes are now available in Spanish and English on the website http://www.eeuuconservacionrodagolf.com

The Minutes are only available to bonafide Roda Owners and you will need a User name and password which you can obtain from any member of the Board or Marisol at Housing. I cannot post the access details as the Minutes are confidential to owners but you can obtain these easily enough from Housing with details of your property.

I have emailed all of the people who gave me their Proxy Votes with the necessary information and the Minutes should help to clarify some of the recent postings on EOS. 

Moira 

Hi Moira,

I emailed our administrator office and asked for a user and password to access this but have had no reply, have you got a contact I can use to get one?

I just saw this now and have sent you a PM.

Moira